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School Council Roles and Responsibilities

Roles & Responsibilities School Council Structure
Chair/Co-Chair/Vice-Chair
  • Voting members
  • Attend four meetings minimum per year as per School Council Regulation. Or as determined by bylaws.
  • Organize meetings; assist with preparing agendas; facilitate council meeting with a positive outcome
  • Consult with parents/guardians about activities (fundraisers, parent engagement, etc.)
  • Communicate with the school Principal, Vice-Principal and other TDSB staff on behalf of the council.
  • Act as a bridge between parents, TDSB and community. Facilitate the resolution of conflict
  • Adhere to the voices of the parents and encourage parents to bring their voices forward.
  • Communicate with the school Principal on behalf of the Council
  • Ensure that minutes of Council meetings are recorded and maintained
  • Participate as ex-officio members of all committees established by the School Council
 
 
 
· Leads the School Council Executive Committee
· Co-ordinates Executive Meetings
 
Secretary
  • Voting members
  • Attend four meetings minimum per year as per School Council Regulation. Or as determined by collective group.
  • Take minutes during meetings, edit and distribute to parents two weeks before next meeting, after approval.
  • After council approval, share minutes with parents, post minutes on bulletin board/ email and place in School Council binder. Make copies for council monthly meeting.
  • Ensure CASL guidelines are followed
  • Manage all internal and external e-lists/social media etc.
 
 
 
· Member of the School Council Executive Committee
Treasurer
  • Voting member
· Attend four meetings minimum per year as per School Council Regulation. Or as determined by collective group.
  • Keep the council members informed on budgetary matters.
  • Generate monthly report and updates parents, Principal and Vice-Principal at monthly meetings.
  • Work cooperatively with the school Administrators regarding program accounts.
  • Be available to accurately count School Council funds raised and prepare deposit slips to school account. All money handling must be done during school hours and at school.
 
 
 
· Member of the School Council Executive Committee
Principal
  • The school principal is a non-voting member of the school council. They are an important link between the council and the school. (In fact, a meeting cannot be considered a meeting of the school council unless the Principal, or delegated Vice-Principal, is in attendance).
 
 
 
· Propose member of the School Council Executive Committee
Parent Representatives
  • Voting members
  • Participate on any committees established by the School Council
  • Contribute to the discussions of the School Council
  • Solicit the view of other parents and members of the community to share with the School Council
  • Observe the Council’s code of ethics and established by laws
 
 
Student Representatives
  • Voting members
  • Contributes to the discussions of the School Council
  • Solicits the views of other students to share with the School Council
  • May participate on any committees established by the School Council
  • Communicates information from the Council to other students
 
 
School Staff Representative
(One each from the teaching and non-teaching staff)
  • Voting members
  • School staff representatives are voting members who
  • Contributes to the discussions of the School Council
  • Solicit views from their staff groups to share with the School Council
  • May participate on any committees established by the School Council
  • Communicate information back to their staff groups
  • Observe the Council’s code of ethics and established bylaws
 
 
Community Representative
  • Is a voting member
  • Contributes to the discussions of the School Council
  • Represents the community perspective
  • May participates on any committees established by the School Council
  • Helps build partnerships and links between the school and the community
  • Observes the councils code of ethics and established bylaws
 
 
NOTE: Council may add any other executive role (e.g. French Immersion Rep, Ward Rep, PIAC Rep etc.) as outlined in its Bylaws.
 
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